Embroidery cost & pricing calculator
The machine runs the design. You make the whole job happen.
Thread, stabilizer, machine time, handling and digitizing shared across 24 caps complete this example. These are worked-example costs. CrafterBy helps you calculate yours.
Calculate my first productStart free · Create an account, then add one product
Explore the cost example first
From making it to selling it
The customer sees a logo on a cap. You see the file that needed adjusting, the sample you stitched before approval, and the stack of blanks still waiting to be hooped. Then come the thread tails, backing to trim, and checks before packing. A stitch count describes the design. It does not describe your whole afternoon.
That distinction matters most on the order that looks easy: a handful of caps using a new logo. The run is short, but preparing the design still takes time. Give that work a place in the calculation before dividing it across the pieces you will actually deliver. A small order can be worth taking without pretending it has the economics of a large one.
02 / See what the price leaves you
This fictional embroidered cap costs $11.50 to make. It includes the blank, thread, stabilizer, machine time, handling labor and a share of digitizing across 24 caps. A different run size changes that setup share.
That’s after the costs listed in this example. Any unlisted packaging, fees and other expenses still need to come out of it. Move the price to explore the difference.
Illustrative USD example. Your costs and selling price are yours to choose.
52.1% margin
before other expenses
A fictional worked example, not a recommended price. Include any packaging, overhead, selling fees and applicable taxes not listed here before treating the remainder as profit. Changing the price doesn’t predict demand.
Make the next decision with the numbers visible
In the illustrative cap calculation, digitizing contributes $1.25 per cap across 24 pieces: $30 for the job. Spread that same $30 across six caps and it becomes $5 each. Nothing happened to the thread price. The difference is simply how many pieces share the preparation.
Build that full cost in CrafterBy using your blank, consumables, time, and the setup share you calculate. Save a template for the next order. You can then revisit the quantity or design without relying on a price remembered from a very different batch.
Calculate my first product03 / Put your costs somewhere useful
CrafterBy brings materials, active labor and equipment costs into a saved product. Explore the real app below.
Keep embroidery thread, stabilizer, blanks and the other materials you use in one library. Record purchase prices and units, then use them in your product costs. Real app captures below contain sample woodworking data.
Your materials, organized · Real captures with sample woodworking data; your work uses the same tools.
View full sizeKeep purchase prices, units and waste allowances with your materials. Buying a large pack and using a small amount should be part of the calculation, not another guess.
Save a familiar product’s materials and process as a starting point. Review the quantity, design and active time when the next order is different.
See what remains after the costs you entered. You choose the price; the breakdown helps you judge the work and the order before committing to it.
Before you make the next batch or quote
Keep it as a starting point. Then test whether it covers this blank, this setup, and this amount of handling. Two designs with the same stitch count can still need different preparation or finishing.
CrafterBy gives you somewhere to check the costs behind that familiar rule. It does not digitize artwork or promise a perfect run. You supply the working figures; the calculation helps you decide whether the price fits the job.
Your first step is small
Take your last cap order. Enter the blank and backing, then add the minutes spent hooping and trimming one finished piece.
Create your free account, add the costs you know, then explore a selling price. Replace estimates with measured numbers as you learn from your own work.
Calculate my first productStart free. See current plans and limits.
Before you start
This workflow uses quantities and times you enter. Take the design information from your embroidery software, check it against a sample run, and add it to the product calculation. Do not assume a stitch-file import.
Only include work you expect to do. If the approved file is reusable without changes, remove that original preparation from the repeat calculation. Keep new sampling, placement changes, and handling where they apply.
Separate supplied blanks from materials you buy. Your setup, consumables, machine time, and labor still have costs. Discuss responsibility for damaged garments before accepting the job; a calculator cannot set that agreement for you.
Yes. You can begin with one product and the materials you already use. Take your last cap order. Enter the blank and backing, then add the minutes spent hooping and trimming one finished piece. You don’t need a team or a large catalog to start understanding your costs.
At a $24.00 selling price, $12.50 remains after the $11.50 of costs listed in this fictional example. Any packaging, overhead, selling fees, shipping you cover or applicable taxes not listed here can reduce that amount. Include your active labor as a cost too; it is separate from the margin left afterward.
Yes. Create an account and start free with one product. Check the pricing page for current plan features and limits. You can compare the process with your existing notes or spreadsheet before deciding what you need.
Your work deserves a price you understand
Start with your materials, your process and your time.
Give the next price a reason behind it.
Free to start · Your costs, your price, your decision